2. Getting Started

Scridea Email Signature Manager (SESM) is a portable email signature management application that includes a template manager application (Signature-Manager.exe) and an agent utility (SESM-Agent.exe).

Signature Manager Application

Using Signature Manager

The SESM download archive contains three files: Signature-Manager.exe, SESM-Agent.exe and SESM-Template.docx. Extract all the files to a folder on your computer and follow the steps below.

Deploying a standard Email Signature using Signature Manager is a simple three-step process.

Step 1: Upload Signature Template

You can use a Word document (.docx) as a Signature Template. You can edit the sample template included in SESM.zip or create one from scratch.

To learn more about creating a signature template, read the KB article, Signature Template

Active Directory fields are enabled by default. You can disable it by unchecking the Enable Active Directory Fields check box. Then the Signature Manager and SESM-Agent will not check for Active Directory fields.

Prepare your signature template document, Save and Close. Then upload the document as described below.

  1. Open Signature-Manager application.

  2. Click on Upload New button on the bottom side. Select your Signature Template document and click OK.

  3. Review the Active Directory field names obtained from the template. If everything is OK, Click Save.
    A new configuration file (sesm-config.conf) will be automatically created in the same folder.

(By default, the New Signature template will be used for reply messages as well. If you want to use another signature for Reply/Forwarded messages, you can do so by unchecking the Use New Signature to Reply checkbox and uploading a template under, Signature for Reply Messages.)

Step 2: Test on Outlook (using SESM-Agent)

The next step is to verify the signature with the SESM-Agent. This step is optional, but we highly recommend doing this to verify the Signature creation.

For this test to work, a supported version of Office Outlook, an email account configured, must be installed on the system. Additionally, the SESM-Agent.exe must be available in the same folder as the SESM-Manager.

  1. In the Signature Manager application, click on the Test Agent button at the top right. The ‘Test Agent’ window will open.

  2. In the ‘Test Agent’ window, click on the Start Test button. The signature update will start and its status will be displayed on the ‘Test Agent’ window.

  3. If all tests have been completed successfully, open Outlook and verify that the signature has been updated as needed.

To learn more about SESM-Agent, read the KB article, SESM-Agent.

Step 3: Deploy via Active Directory Group Policy

Finally, the new signature template can be deployed via Active Directory Group Policy.

  1. In the Signature Manager application, click on Deploy Agent button at the top right. The SESM Agent Deployment Wizard will open. Click Next.

  2. Provide a Network Location for storing SESM-Agent and configuration files. Click Next.
    (example: \\server1\sesm-files). This network folder should be accessible to all Outlook users.

  3. Check if the ‘Files copied successfully‘ message appears. Click Next.

  4. SESM will automatically create a batch file to add to Active Directory GPO. Click on the ‘Download Batch File‘ button and enter the name and location to save the batch file. Click Finish to close the Deployment Wizard.

  5. Insert the above batch file into an AD GPO as a Login Script.
    [GPO -> User Configuration -> Windows Settings -> Scripts -> Login Scripts]

To learn how to add a login script to AD GPO, read the article, Deploy exe files using Active Directory GPO